Clinic Booking and Patient Management Software
In a clinic, booking is not just reserving an hour — it is matching the right practitioner, the right room and the right session balance. AsentTime brings practitioner calendars, session packages, patient records and payments into one panel, and runs reminders and follow-up in the background.
Who uses it?
Private clinics and polyclinics
Physiotherapy and rehabilitation centres
Psychology, psychiatry and therapy practices
Dental clinics
Aesthetic and medical aesthetic centres
Speech and language therapy practices
Complementary therapy practitioners
Multi-disciplinary health centres
Challenges in this industry
Multi-practitioner scheduling chaos
When each practitioner works different days and some procedures need a specific room, placing appointments by hand produces clashes and waiting.
Session package tracking
Losing count in a ten-session physiotherapy package damages both revenue and the integrity of the treatment plan.
Patient no-shows
An empty practitioner hour is the most expensive loss a clinic carries, and no-show rates are markedly higher without reminders.
Scattered files and documents
When consent forms, test results and session notes live in different places, seeing a patient's history means checking several sources.
How AsentTime solves them
Per-practitioner calendars
Each practitioner has their own working days, hours, time off and service list. Patients see only the times that practitioner is genuinely available.
Patient records and session notes
Personal details, health notes, measurements and session history sit in one record, so the practitioner sees the history before the consultation begins.
Session package management
Packages carry a session count and validity period; each completed session is deducted automatically and the balance is visible to both clinic and patient.
Automatic reminders
Confirmations and pre-appointment reminders go out by SMS and email under your own sender ID, arriving in your clinic's name.
Video consultation support
For follow-ups and psychological counselling, a Google Meet, Teams or Zoom link is created automatically with the appointment.
Payments and revenue reporting
Package and single-session payments are recorded, and deposits or full payments can be collected with 3D Secure. Revenue is reported per practitioner and service.
What does clinic booking software do?
Clinic booking software matches patient, practitioner and time without error in a setting where several practitioners work. A paper diary may be enough for a single-practitioner practice; as the team grows, the chance of a clash exceeds what a diary can hold.
AsentTime manages each practitioner's calendar separately. Availability is calculated from their working hours, time-off records, existing bookings, the service duration and buffer time.
Beyond booking, a clinic is a follow-up environment. Patient records, session history, measurements and package balances live in the same panel, so a course of treatment does not scatter across fragmented records.
Session packages and courses of treatment
In physiotherapy, therapy and medical aesthetics, care is delivered as a series rather than a single visit. Tracking that series matters for both treatment integrity and billing accuracy.
A package carries a session count, validity period and price. Each completed session is deducted automatically and the balance appears on the patient record. You are notified as the package nears its end.
This removes the "how many sessions are left?" debate entirely, particularly in longer courses.
Session count and validity period
Automatic session deduction
Remaining balance visible on the patient record
Package expiry notifications
Revenue reporting per package
Patient data security
The most basic responsibility of software used in healthcare is that records are seen only by authorised people. In AsentTime every user is permissioned by role: staff see their own calendar and the patients assigned to them, while the clinic owner sees the whole picture.
Authentication uses session tokens stored in HttpOnly cookies that browser scripts cannot read. Data is partitioned per business; one clinic reaching another's records is prevented architecturally.
Deleted records are not physically removed from the database but marked, so an accidental deletion can be reversed.
Your clinic website and online booking
Your clinic gets its own presentation page carrying your practitioners, services, opening hours and contact details.
The page has its own SEO settings — you write the title, description and keywords, and can connect your Google Business reviews to display them there.
Patients can book outside office hours without waiting for the phone to be answered, which stops evening enquiries from being lost.
How to get started
Set up your clinic
Enter clinic details, opening hours and any additional locations.
Add practitioners and services
Define each practitioner's calendar and the services they provide, along with procedure durations and buffer time between them.
Create your session packages
Define packages with a session count, validity period and price.
Publish your booking page
Add your clinic's address to your website and Google Business listing so patients can book without waiting on the phone.
Enable reminders and follow-up
Set reminder timing and payment options; the system handles the rest.
Frequently Asked Questions
Is it suitable for clinics with several practitioners?
Yes. Each practitioner is defined with their own working hours, time off and services. Patients choose a practitioner when booking and see only that person's availability.
Are session packages tracked automatically?
Yes. Packages carry a session count and validity period; each completed session is deducted automatically and the balance appears on the patient record.
Is patient data secure?
Data is partitioned per business and protected by role-based permissions. Session information is kept in HttpOnly cookies that browser scripts cannot read, and staff can only reach records within their permissions.
Can I run video consultations?
Yes. Mark the appointment as online and a Google Meet, Microsoft Teams or Zoom link is generated and sent to the patient.
Can I keep patient records and session notes?
Yes. The Client Tracking module creates a record per patient covering personal details, health notes, measurements and session history. It is part of the Pro and Enterprise plans.
Can I take payment before the appointment?
Yes. Deposits or full payments can be collected through iyzico or PayTR with 3D Secure. You decide which services require payment.
Key features for this industry
Related industries
Get started for your business today
Setup takes minutes and no card is required. You can use every feature free of charge during the trial period.
