Gym and Personal Trainer Management Software
In personal training, revenue depends on counting sessions correctly; in memberships, on renewal. AsentTime keeps packages, remaining sessions, measurement progress and workout plans in one place, and runs session reminders and package expiry alerts automatically.
Who uses it?
Personal trainers
Gyms and fitness centres
Pilates and yoga studios
CrossFit and functional training gyms
Swimming and tennis coaches
Martial arts and boxing gyms
Online training coaches
Rehabilitation-focused exercise specialists
Challenges in this industry
Losing count of sessions
When package sessions are tracked by hand, every extra session given away is revenue lost.
Group and one-to-one classes on one calendar
One-to-one sessions clashing with group classes on the same trainer or studio is the most common scheduling problem.
Missed membership renewals
An unmonitored expiring membership means the member quietly leaves. Booking the renewal conversation on time is the single biggest lever on retention.
Progress that stays invisible
Members continue when they can see progress. Without measurement tracking, improvement goes unnoticed and motivation drops.
How AsentTime solves them
Package and session tracking
Define a package with a session count and validity period. Completed sessions are deducted automatically and the balance shows on both trainer and member screens.
Per-trainer calendars
Each trainer has their own working hours, time off and class list. Availability is calculated automatically and clashes are prevented.
Member records and workout plans
Each member gets a record holding health notes, goals, measurements and their workout plan. Start from a template and adapt it per person.
Measurements and progress charts
Weight, body fat percentage, muscle mass and circumference measurements are logged with dates and shown to the member as a chart.
Session reminders
Automatic SMS and email reminders go out before sessions, reducing hours lost to no-shows.
Payments and revenue tracking
Package and membership payments are recorded. With online payments enabled, members pay by card, and revenue is reported per trainer and package.
Session tracking for personal trainers
The business model in personal training is clear: a package is sold, sessions are used, the package is renewed. Counting each step of that cycle correctly is the revenue itself.
In AsentTime, a package carries a session count, validity period and price. Each completed session is deducted automatically and the balance is visible on both sides, which removes the industry's most common dispute structurally.
You are notified as a package nears its end. Holding the renewal conversation before the final session is the most practical way to reduce churn.
Workout plans and measurement tracking
What most influences whether a member continues is being able to see progress, which makes measurement tracking a retention tool rather than a record-keeping chore.
Weight, body fat percentage, muscle mass and circumference measurements are logged with dates and turn into charts automatically. Showing a member a curve is far more effective than reading out a list of numbers.
Workout plans are template-based: build your most-used programme once and adapt it for each new member. Share the plan by link or hand it over as a PDF.
Fast plan creation from templates
Dated measurement logging and progress charts
Plan sharing by link or PDF
Goal tracking and progress rate
Group classes and studio management
Capacity management is critical in pilates, yoga and group fitness. Set the class capacity and the slot closes once it is full.
Per-trainer calendars stop one-to-one sessions clashing with group classes on the same trainer. Members pick a time that suits them and reminders go out automatically.
Online coaching
For trainers coaching remotely, sessions can run over Google Meet, Teams or Zoom, with the link generated as the booking is created.
Members take measurements on their own scale and send them through for you to record. Share the workout plan by link and they can open it from their phone and see updates immediately.
How to get started
Set up your gym or your own practice
Enter business details, opening hours and any additional locations.
Create classes and packages
Define one-to-one sessions, group classes and multi-session packages with duration, capacity and pricing.
Add your trainers
Define each trainer's calendar and classes; invite them by email to join the system.
Open member records
Take baseline measurements, set goals and build the workout plan.
Automate the follow-up
Session reminders, session deductions and package expiry alerts run in the background.
Frequently Asked Questions
Are package sessions tracked automatically?
Yes. Each completed session is deducted from the package and the balance is visible to both you and the member. You are notified as a package nears its end.
Can I set capacity limits for group classes?
Yes. Define a class capacity and the slot closes to further bookings once it is full.
Can I create workout plans?
Yes. Build a programme once as a template and adapt it per member. Plans are shared by link or downloaded as PDF. This feature is part of the Pro and Enterprise plans.
Can I track my members' measurement progress?
Yes. Weight, body fat percentage, muscle mass and circumference measurements are logged with dates and turned into charts automatically.
I work with several trainers — is it suitable?
Yes. Each trainer is defined with their own working hours and classes, and gets access to their own calendar and earnings.
Can I take online payments from members?
Yes. Payments run through iyzico or PayTR with 3D Secure verification, so you can collect up front on package sales.
Key features for this industry
Related industries
Get started for your business today
Setup takes minutes and no card is required. You can use every feature free of charge during the trial period.
